The Fund will offer funding, at the discretion of the Board, to individuals and/or organizations when a need or problem, consistent with the organizational purpose of the Fund is clearly demonstrated and funds are available. Financial assistance may be extended in several ways: funds extended with no expectation of repayment, self-administered programs; and emergency requests for funds to address situations affecting individuals and/or organizations. Any person or an administrator of the organization requesting funds must submit a written request and/or proposal for consideration by the Board. All emergency requests should be evaluated on their own merit and on the situation precipitating the request. Proposal may be solicited by the Board to satisfy unaddressed needs or circumstances it identifies.
Any individual or organization may apply for a grant from the Fund. However, applying for funding does not suggest that the requesting individual or organization is worthy of funding. Priority will be given to FOA, to local constituent societies of FOA, to FOA members, and to FOA associated organizations with related missions. Other organizations or individuals with no association to FOA may be considered for funding so long as the purposes are consistent with the mission of the Fund.
An individual or organization shall request funding from the Fund by submitting a proposal which provides the following information:
1. Needs or problem statement
Describe the need, problem or opportunity that requires the funding. Detail the circumstances that the requesting individual or organization intends to address through this request or proposal. State with specificity how the proposal will further the mission of the Fund. Indicate shortcomings or deficits which may be corrected by funding this proposal. Specify other programs, projects, or resources that are available in the immediate area, region, state or nation which address the same or similar needs, problems or opportunities.
2. Program objectives
State the specific objectives of the program. Under this heading, do not identify the activities of the proposed program, but rather, the outcome desired as a result of the proposed activities.
3. Program team
List the organization’s governing board and program team members and their background and qualifications to successfully implement, establish, operate, and fulfill the stated goals and/or purpose for which the requested grant will be used. An individual requesting funds from the Fund must adapt this requirement to an individual rather than an organization.
4. Demographic information
Provide information about the specific population which will be affected by the program or project proposed, including specifics about age, socio-economic data, education, etc. Specify the requirements a person or organization must meet in order to participate in or receive benefits from the activity. Specify the basis for and the amount of charges or fees to the target population.
5. Program evaluation methods
Describe a system for evaluating, monitoring, and reporting to the Fund the effectiveness and outcomes of the program or project.
6. Funding plan
If a continuing program is part of the initial program’s goals and objectives, describe plans for seeking and securing funding for continuing the program after the period encompassed by the request.
7. Proposed budget
Detail the cost of the proposed activity, including the administrative and consulting costs, personnel, overhead, expenses, materials and any related items. If the Fund is not being asked to fund the total cost of the activity, indentify the sources of additional support and indicate if this support has been requested and approved or secured. Include how the proposed activity budget relates to the overall budget of the individual or organization.
8. Accountability plan
Indicate who will be responsible and the procedures employed to insure that monies provided by the Fund will be used specifically for the purposes stated in the request.
Include copies of the most recent financial statements and audit report of the organization and additional support information such as resumes of key individuals, needs, assessments research, sample curricula, letters of support, and other supporting statements and documents. Provide an abstract summarizing the entire proposal; i.e., what is the proposed activity, how this activity is going to be accomplished, and the expected outcome or benefit.
10. Tax status
Attach a copy of current federal income tax exemption determination letter.
Note: Not all of the items cited above will apply to every request for funding, especially if the request or proposal comes from an individual rather than an organization.
Requests for funding from the Fund must be submitted not later than 60 days prior to the biannual Board meetings.
Emergency requests for funding may be submitted at any time. A special Board meeting may be called to consider an emergency request.
If it is the desire of the Board to design and implement its own programs, it will adhere to the guidelines for evaluation for funding request described above.